Privacy Policy

At Sakura HR Solutions, we are committed to protecting and respecting your privacy. This privacy policy explains how we collect, use, disclose, and safeguard your information when you visit or use our online platform, in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

Information We Collect

We collect personal information that you voluntarily provide to us when using our services or interacting with our online platform. This may include your name, contact details, employment history, educational background, and other information relevant to talent acquisition, employee training, HR consulting, payroll management, and organizational development services.

Additionally, we may collect certain technical data automatically when you access our online platform, such as IP addresses, browser type, operating system, and usage patterns, to improve user experience and maintain security.

Use of Your Information

The personal information collected is used strictly for the purposes of:

• Providing and managing the HR and business consulting services you request.
• Communicating with you regarding your inquiries, service updates, and other relevant information.
• Ensuring compliance with applicable legal and regulatory obligations.
• Improving and customizing our services and online platform.
• Protecting our rights and property as well as those of our users.

Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

• Your consent, where requested.
• The necessity to perform a contract with you or to take steps at your request prior to entering into a contract.
• Compliance with legal obligations.
• Legitimate interests pursued by Sakura HR Solutions, provided they do not override your fundamental rights and freedoms.

Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your data with trusted service providers and partners involved in delivering our services, under strict confidentiality agreements and subject to GDPR-compliant data processing arrangements.

We may also disclose your information as required by law, regulation, or legal process, or to protect the rights, property, or safety of Sakura HR Solutions, our users, or others.

Data Retention

Your personal information will be retained only for as long as necessary to fulfill the purposes described in this policy, comply with our legal obligations, resolve disputes, and enforce agreements.

Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. Our security practices are regularly reviewed to ensure the confidentiality and integrity of your data.

Your Rights

Under GDPR and other applicable laws, you have the right to:

• Access the personal data we hold about you.
• Request correction or deletion of your personal data.
• Object to or restrict processing of your personal data.
• Request data portability.
• Withdraw your consent at any time where processing is based on consent.
• Lodge a complaint with a supervisory authority if you believe your rights have been infringed.

To exercise any of these rights, please contact us via the postal address provided below.

Cookies and Tracking Technologies

Our online platform may use cookies and similar technologies to enhance your experience, analyze usage patterns, and support functionality. You may manage your cookie preferences through your browser settings. For detailed information, please refer to our Cookie Policy.

International Data Transfers

As a company located in Japan, Sakura HR Solutions may transmit your personal information to other countries for processing and storage. We ensure that any such transfers comply with GDPR requirements by implementing appropriate safeguards to protect your personal data.

Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children below this age. If we become aware that we have inadvertently collected data from a child under 16, we will take steps to delete such information promptly.

Changes to this Privacy Policy

We may update this privacy policy periodically to reflect changes in our practices, legal obligations, or service offerings. We encourage you to review this policy regularly to stay informed about how we protect your information.

Contact Information

If you have any questions, concerns, or requests regarding this privacy policy or your personal data, you may contact us at:

Your privacy is important to us, and we are committed to handling your information with the utmost care and in accordance with applicable data protection laws.